Adding employees to your Easy Time Clock account is a simple process that helps ensure your team can begin tracking time accurately and efficiently. Whether you are setting up your first employee or adding a new team member, this guide will walk you through the basic steps.
Before You Begin
Before adding an employee, gather the basic information you will need, including:
- Employee name
- Email address or contact information
- Username
- Pay or employee identification details, when applicable
- The locations, departments or settings that should apply to the employee
Having this information ready will make the setup process faster.
Step 1: Open the Employee Section
Log in to your Easy Time Clock administrator account and navigate to the employee management area.
This section allows you to add new employees, review existing employee profiles and update employee information when needed.
Step 2: Add a New Employee
Select the option to add a new employee. Enter the employee’s required information carefully and confirm that their name and contact details are correct.
You may also be able to assign the employee to a specific department, location or group, depending on how your account is organized.
Step 3: Create Their Login Information
Each employee will need login information to access Easy Time Clock.
Create or enter the employee’s username according to your company’s preferred format. Make sure the employee knows the correct:
- Company Login
- Username
- Initial password instructions
Usernames are not case-sensitive. However, employees should enter the Company Login exactly as it was provided to them.
Depending on your account settings, the employee may be prompted to create a password when they log in for the first time.
Step 4: Review Employee Settings
Before saving the employee, review the available settings and permissions.
Confirm that the employee has access to the correct timekeeping options and that any restrictions or account rules have been applied properly. These may include settings related to departments, schedules, clocking methods or administrative permissions.
Step 5: Save the Employee Profile
Once the information has been entered and reviewed, save the employee profile.
The employee should then be able to log in using the credentials you created. It is a good idea to have the employee test their login before they need to clock in for their first scheduled shift.
Help Your Employee Log In
Provide the employee with their Company Login and Username. Explain whether they should enter an existing password or leave the password field blank during their first login.
If the account requires them to create a password, the system will prompt them to choose one.
Remind employees not to share their login information with coworkers.
Need Help?
If you have questions while setting up an employee, the Easy Time Clock support team is here to help.
Visit the Help Center for additional instructions or contact our team for assistance. We provide real, friendly support to help you get your account set up correctly and keep your team running smoothly.
Ready to add your employees? Log in to your Easy Time Clock account and get started today.