Easy Time Clock Privacy Policy
Who we are
Our website address is: https://easytimeclock.com/
What personal data we collect and why we collect it
ETC’s primary purpose in collecting personal information is to provide Clients with a safe, smooth, efficient, and customized experience. ETC may use Clients’ company information to:
- Provide requested services and customer support
- Process transactions and send notices of those transactions
- Resolve disputes, collect fees, and troubleshoot problems
- Enforce this Client agreement
- Customize, measure, and improve ETC’s services and the content and layout of ETC’s website
- Send service update notices
- Contact a Client regarding their account
ETC’s privacy policy describes how information is collected and stored. ETC will never give out Client contact information without written consent via email or by signed document. All calls and communication may be monitored or recorded for training and development purposes.
How ETC Collects Information
When a Client visits the ETC website, ETC collects an IP address and standard web log information, such as browser type and the pages accessed on the website. Upon opening an account, ETC may collect the following types of information:
- Client contact information – company name, contact person name, address, phone number, and email address
- Financial information – credit card numbers for automatic credit card payment
We do not store payment method information. All payment method information is stored with a 3rd party provider.
How ETC Uses Analytics and Embedded Content
Embedded content from other websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content.
ETC has Google Analytics on all Easy Time Clock web-pages prior to log in. Google Analytics may collect data for tracking purposes, including IP Address, country and standard web information.
How Long We Retain Your Data
ETC will retain company data from inside an account for at least 10 years. If client closes an account, ETC will designate that account as “closed” and the information is only made available upon the reopening of the account.
How ETC Uses Cookies
Personal data may be collected from technical processes such as contact forms, comments, cookies, analytics and third-party embeds.
When the ETC website is accessed, a small data file called a cookie may be placed, and a “session cookie” may be sent to a computer at the time of login. This type of cookie helps ETC to recognize each Client as they visit multiple pages of the site during the same session, so that a password or additional permissions are not required on each page. Upon logout or the closing of a browser, this cookie expires and no longer has any effect. ETC encodes cookies so that the information stored within them is not easily interpreted.
How ETC Protects and Stores Client Company Information
ETC stores and processes company information on secure computers in the US, and ETC protects it by maintaining physical, electronic, and procedural safeguards in compliance with applicable US Federal and State regulations. ETC will take all reasonable steps to secure and protect such Client information, but makes no guarantees or warranties that Client information will not be compromised or hacked. ETC uses computer safeguards such as firewalls and data encryption, enforces physical access controls to buildings and files, and authorizes access to company information only for those employees who require it to fulfill their job responsibilities. Specific secure payment details (such as credit card numbers) are not viewable or accessible to any employee.
How ETC Shares Client Company Information with its Merchant Accounts
To process payments, ETC needs to share some personal and/or company information with merchant companies to confirm credit card details in order to complete the transaction. ETC will not disclose any Client credit card information to anyone, except with the express permission of the Client or if ETC is required to do so to comply with a subpoena or other legal process.
How ETC Shares Client Company Information with Other Parties
ETC shares Client company information only when:
- It is necessary to do so to comply with legal requirements
- Specific consent is given by a Client, ETC may post a company’s name, contact person name, and testimonial for prospective Clients as a reference
- A Client consents to or directs ETC to do so (e.g. with a third-party payroll or HR company)
ETC will never sell any Client information to third parties in the normal course of doing business and will only share Client information with third parties as described in this policy.
How to Access or Change Client Company Information
Review Client company information and make any necessary changes at any time by logging in with the Client’s Admin account, clicking the Setup tab and selecting the Contact Information link, type in the necessary changes, and click the Save Changes button.
Where We Send Your Data/GDPR Requirements
European data protection law requires data about European residents which is transferred outside the European Union to be safeguarded to the same standards as if the data was in Europe. Visitors’ comments may be checked through an automated spam detection service. By creating an ETC account, client is giving ETC permission to collect and use personal and professional data for communication and tracking needs, including but not limited to cookies, marketing, and analytics. All ETC newsletters will have an “opt-out” option available.
Data Breach Procedures We Have In Place
ETC stores data through a redundancy system over 3 server location centers in 3 different states. Backups are done on a nightly basis. Each server has a series of protocols in place to prevent a breach.
Comments on the ETC Blog
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
How ETC Uses Comments and Media on the ETC Blog
When visitors leave comments on the ETC Blog, we collect the data shown in the comments form, and the visitor’s IP address and browser user agent string to help in spam detection.
If you upload images to the comments or ETC blog, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.